Coolroom Hire Agreement

1. DESCRIPTION OF THE MOBILE COOL ROOM TRAILER
The Owner agrees to supply the Client with the following equipment for the duration of the hire period:

  • Item: Mobile Cool Room Trailer (“Side Bar”)
  • Dimensions: 1800mm (L) × 1500mm (W) × 2530mm (H)
  • Temperature Range: Adjustable between 0°C to 10°C
  • Power Requirements: 240V mains power, 10Amp
  • Features: Internal lighting, lockable doors, insulated walls, optional shelving
  • Registration: S935TLY
  • Condition: Inspected and confirmed operational prior to hire on Equipment Checklist


2. RENTAL PERIOD

  • Early Return: No refunds will be given for early returns.
  • Extension of Rental Period: If the Client wishes to extend the rental period, the Owner must be notified at least before the return date.
    Extension is subject to availability.


3. RENTAL FEES

Minimum Hire Period: 2 Days

Item

Rate (incl. GST)

Notes

Base Hire - First 2 Days

$360.00

Includes trailer, setup, and first 15 km travel outside Mount Gambier

Additional Day (per day)

$165.00

Charged from Day 3 onward

Bond/Security Deposit

$200.00

refundable if the trailer is picked up in satisfactory condition, subject to any damages or cleaning charges

Travel Fee (after 15 km)

$1.25 per km

distance beyond 15 km from Mount Gambier

Cleaning Charge (if required)

$60 flat fee

Applied when trailer is returned unclean, will be withheld from security bond

For hire periods exceeding 5 consecutive days, a reduced daily rate may be negotiated based on duration and usage. Any agreed discount must be documented in writing prior to the hire start date.

The Client agrees to pay all fees payable in advance.

The security bond will be refunded within 5 business days after inspection.


4. DELIVERY AND COLLECTION
The Owner will deliver and collect the trailer to the Client at the designated location, as mentioned above. The Client is responsible for ensuring that the delivery and pickup locations are accessible.


5. USE AND OPERATION
The Client agrees to use the Trailer solely for the purpose of refrigerating goods. The Client agrees to:

  • The trailer must be kept locked when unattended
  • Not relocate the trailer (unless emergency)
  • Not alter, repair, or modify the trailer
  • Ensure that the Trailer is maintained in good condition throughout the rental period.
  • The Client is required to report any damages immediately.


6. DAMAGE, LOSS, OR THEFT
The Client is responsible for any damage, loss, misuse, or theft of the Trailer during the rental period. If the Trailer is damaged, the Client agrees to pay the cost of repairs or replacement, as determined by the Owner. The Owner reserves the right to retain the security deposit to cover any costs associated with damage or loss.


7. INSURANCE
The Owner holds insurance for the trailer. In the event of an accident, the Client agrees to notify the Owner immediately and to cooperate in any claims process. The Client is liable for any excess amounts payable.


8. CLEANING AND MAINTENANCE
The equipment will be delivered in clean, functional condition and is deemed fit for purpose. The Client is responsible for maintaining the equipment in good working order and returning it in the same condition, subject to reasonable wear and tear. Any cleaning costs will be deducted from the security deposit.


9. TERMINATION OF AGREEMENT
Either party may terminate this Agreement if the other party breaches any of its terms. In the event of early termination by the Client, no refunds will be given. If the Owner terminates the Agreement due to the Client's breach, the security deposit will be forfeited.


10. CANCELLATIONS AND REFUNDS
The Client may cancel the booking at any time before the rental period begins. Cancellations will be subject to the following refund policy:

  • Cancellation more than 5 days before the rental start date:
    The Hirer will receive a full refund of the rental fee
  • Cancellation between 48 hours and 5 days before the rental start date:
    The Hirer will receive a 50% refund of the rental fee
  • Cancellation less than 48 hours before the rental start date:
    No refund will be issued.
  • Failure to cancel or no-show on the agreed delivery/pick-up date:
    The Hirer will not be entitled to any refund, and the full rental fee will be forfeited.

Exceptions:
If the Owner is unable to provide the Trailer due to unforeseen circumstances (e.g., mechanical or accidental damage, natural disasters), the Client will receive a full refund or be offered an alternative rental period based on the Client's preference.


11. LIABILITY
The Client assumes full responsibility for any loss, injury, or damage caused by the use of the Trailer. The Owner is not responsible for any injuries or accidents resulting from the Client’s use of the Trailer, except as may be required by law.


12. FORCE MAJEURE
Neither party will be liable for failure to perform any of their obligations under this Agreement if such failure is due to events beyond their reasonable control, including but not limited to natural disasters, mechanical or accidental damage, pandemics, or other emergencies.​